Executive Coordinator

Forum Mission

La misión del Foro Político Latino es construir el poder, la influencia y el liderazgo de la comunidad latina a través de la acción colectiva para transformar las políticas públicas que garanticen el bienestar de su comunidad y de la sociedad en su conjunto. A través de la defensa y el análisis, el Foro construye una base para la equidad, la justicia y la prosperidad económica de la comunidad latina. Al catalizar el cambio político, el Foro trabaja para mejorar los resultados educativos, abogar por una vivienda asequible, promover políticas de inmigración justas y fortalecer el liderazgo comunitario.

Resumen del puesto

The Forum seeks an executive coordinator to provide high-level support to the executive team, including the President & CEO and Associate Director of Operations. Key responsibilities include managing organizational projects, assist with implementing internal policies and procedures, coordinating meetings and schedules, handling confidential information, and facilitating communication between departments, board members, and external stakeholders. The coordinator will assist with project management, event planning, and other initiatives as relevant to the role. The role requires strong organizational, communication, and problem-solving skills, as well as the ability to manage multiple priorities and work independently in a busy mission-driven environment.

Responsabilidades

Project Management

• Coordinate special projects, from planning to implementation, ensuring they are completed on time and within budget
• Support the planning and logistics of events, board meetings, and other key gatherings, including managing invites, RSVPs, and materials
• Coordinate and prioritize President & CEO’s day-to-day responsibilities, mainly calendaring

Relationship Management

• Internal engagement across the organization and with key external stakeholders
• Cultivate relationships by scheduling meetings with potential individual, corporate, foundation donors and other external relations; assisting with any follow-up

Research & Presentations

• Research and provide background information in preparation for President & CEO’s meetings, staff meetings, board meetings, etc.
• Conduct research to help strengthen organizational effectiveness and efficiency (software, programs, vendors) and provide recommendations
• Prepare for presentations and speaking engagements as directed

Administrative

• Support in maintaining institutional knowledge
• Assist with board-related activities, including drafting agendas, preparing informational packets, copying, notetaking, scheduling meetings, and attending meetings as needed
• Support with updates/maintenance of agency files, manuals, organizational calendar, and staff directory
• Organize and maintain files, records, and databases, ensuring data integrity and accessibility.
• Prepare and submit executives’ reports including timesheets, time off requests, board reports, check requests, and expense reports in a timely manner
• Coordinate travel and lodging for President & CEO for any out-of-town engagements
• Maintain office inventory, by ordering materials and office supplies
• Welcome guests, in-person or on the telephone; answering or directing inquiries
• Other duties as assigned

Cualificaciones

• BA preferred but not required.
• Minimum two year’s work experience.
• Exhibit tact and discretion at all times.

Competencies

• Superior communications, interpersonal, writing, organizing, scheduling, presentation, project management, and problem-solving skills.
• Takes initiative and is able to work independently.
• Expertise with Microsoft Office programs, IT skills a plus.
• Bilingual – English/Spanish a plus
• Nonprofit or work in the Latino community a plus.

Requisitos físicos

Must be able to perform essential duties satisfactorily with reasonable accommodations. Work is generally done sitting, talking, hearing, and typing. Visual acuity to use a keyboard, prepare and analyze data and figures; transcribing, viewing a computer terminal; extensive reading.

Entorno de trabajo

Work is regularly performed in a professional office environment and routinely uses standard office equipment. This Forum is on a hybrid schedule – three days in the office, two days remote.

Remuneración y prestaciones

Starting salary $45,000, commensurate with education and experience. Benefits include health and dental insurance; short-term and long-term disability; life insurance; 403(b) retirement plan with a company match; flexible spending account; PTO – vacation, personal, sick, and certain holidays; hybrid and flexible work schedules; partial cell phone reimbursement.

Para solicitarlo

Send a resume, one-page writing sample and cover letter to Resumes@latinopolicyforum.org, subject line: “Executive Coordinator.” Applicants missing any required documents will not be considered. No calls please.

Deadline to apply: December 1, 2024